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Google Forms Guide for Beginners / How to create a google form

New to Google Forms? Ever heard of it before? Either way, here are some tips to help you get started with Google Forms Guide for Beginners / How to create a google form - start creating online surveys and forms for free.

Google Forms Guide for Beginners / How to create a google form
Google Forms Guide for Beginners 

What's the Heck of Google Forms?


If you already know about Google Forms, feel free to skip it. If you don't, here's the crash course. We'll go over the basics and brush up on what Google Forms is and how you can start using it right away.


Google Forms is a free survey tool part of G Suite, Google's full office suite (although some people refer to it all as Google Docs). Other main services included in the cloud-based suite are Sheets (Excel), Docs (Word), and Slides (PowerPoint).


Google Forms allows you to collect information from people through personalized quizzes or surveys. You can then link the information to a spreadsheet in Sheets to automatically save responses. The spreadsheet is then populated in real-time with responses from the quiz or survey. Makes Google Forms one of the easiest ways to save data directly into a spreadsheet.


With forms, you can collect RSVPs, start surveys or create quizzes for students with a simple online form. You can share your Form via email, direct link, or social media and ask everyone to participate.


Because forms are an online tool, you can share and collaborate with multiple people on the same Form in real-time.


Have you heard enough? Let's get started!


How to Sign Up for Google Account


Before using Google Forms, you must sign up for a Google (@gmail) account. If you already have one, feel free to skip to the next section. If not, we'll go over the simplest way to create a Google account and set up your Forms.


Head over to accounts.google.com, click "Create Account", and then select "For Myself."

On the next page, you provide information such as first and last name, username and password to create your account.


You'll also need to verify your phone number so Google can make sure you're not a bot.

After verifying your phone number, you need to enter a recovery email address, date of birth and gender on the next pages. You must also accept the privacy statement and terms of service. After that, you are the proud new owner of a Google account.


Google Forms Guide for Beginners
Google Forms Guide for Beginners 

How to Create a Blank Form


Now that you have a Google account, it's time to create your first Form. Navigate to the Google Forms homepage and place the cursor on the multicoloured plus sign (+) in the lower right corner.


The plus sign changes to a purple pencil icon; Click to create a new form.

Pro Tip: You forms. New can type in the address bar from any browser and press Enter to automatically create and open a new blank form.


How to Customize Your Form


One of the first things you might want to do after creating a new blank form gives it some personality. Google Forms helps you customize the theme and make it stand out by adding an image, colour, and font style.


Click the artist's palette at the top of the screen. From here, you can choose a header image from one of the many stock photos provided (or upload one of your own), choose the Form's main colour, background colour, and font style.


While customization is lacking when it comes to theming forms (besides uploading any image for the header), Google Forms makes up for it with everything else it has to offer.


After you customize your Form, turn off the theme options to return to your survey.


How to Choose Question Types


When you create a Google Form, you can choose the types of questions you want people to answer. Whether you want static responses from a multiple-choice form or article-length responses, you can create your ideal Form in no time!


Click the dropdown menu next to the question field.


Then select the type of question you want from the list.


Your choices:


Short answer: Answers only require a few words. You can set the rules that people must follow in their answers. Data entry validation. Great for email addresses or URLs.


Paragraph: Responses require long-form responses of one or more paragraphs. Data entry validation is also available for such responses.


Multiple choice: People choose from a range of options (one per question). You can add "More" and an option so people can enter a short answer. Depending on a person's response, you can also submit it to a different part of the Form.


Checkboxes: Respondents select one or more sets of options for a short response, including the "Other" option. Depending on a person's response, you can submit it to a different part of the Form.


Break down: People choose their answers from a series of options in a dropdown menu (one per question). Based on the response, you can resubmit contacts to another part of the Form.


File upload: This allows the person to upload a file in response to a question. Uploaded files use Google Drive space for the survey owner. You can specify the size and type of files users can upload.


Linear scale: People can rate your question on a scale that starts at 0 or 1 and ends with an integer from 2 to 10.


Multiple Choice Table: This creates a table where people can choose one answer per row. Optionally, you can limit the answers to one option per column and shuffle the row order.


Checkbox Guide: This option creates a table where people can choose one or more answers per row. Optionally, you can limit the answers to one option per column and shuffle the row order.


Date: The respondent must choose the date in response to the question, and the default is day, month, and year. Optionally, you can add time to people's responses.


Time: Responder must choose the time of day or duration.


How to Add More Questions


If you are creating a survey or quiz, you will most likely add more than one question. Google Forms makes it easy to add as many questions as you want, and you can change the question types. You can even divide them into sections, so everything doesn't appear on one page.

Click the plus sign (+) to add more questions to your Form.


Click the icon that looks like two rectangles to add another section to individual questions.

Optionally, you can give the section a name and description to distinguish it from other sections later.


If you want to add a question to a different section, it's simple! Drag and drop them between sections. At the end of the section, click the dropdown menu to choose where the Form takes people.


How to Create a Quiz


Google Forms isn't just for surveys or event invitations. Teachers can use Forms to create digital quizzes that automatically grade, submit results (if enabled), and collect student responses.


It's one of the easiest ways to give students instant feedback and reduce the time you spend grading exams.


Click on the Settings cog at the top of the page.


Click the "Tests" tab and then switch to "Test This".


After enabling quiz mode, you can choose when to unmark a student and see information after submitting their quiz. Click "Save" to exit the window when you're done.


When you return to your exam, select one of the questions and then click "Answer Key" to edit the correct answer and the weight of each question in the exam.


Here is where you identify the correct answers, decide how many points each is worth, and add answer feedback for the answers to each question.


Click "Edit Question" to close the answer key and save your changes.


Note: While you can only select correct answers for multiple-choice, checkbox, and dropdown questions, you can associate any question with a point value for accuracy.



How to Collaborate on Forms


Like all Google suite apps, Forms lets you collaborate with others. Anyone you share a unique link with can edit the questions on your Form and make it easier to work on the same survey with a group.


To do this, click the three dots at the top of the page, then click "Add Collaborator."

Then click "Change" under the "Who Has Access" heading.


Select "Open - Anyone with the link" to create a shareable link. Anyone with this link can access and edit your Form. Click "Save".


You can now copy the link and share it with anyone you want to access your Form.


You can do so much more with these shareable links, as they work with other Drive files and mobile devices too. For a deeper look at how links work and how to create them, check out our guide.


How to Store Responses in Google Sheets


Google Forms automatically stores responses to your Form. It saves each response in the "Responses" tab at the top of your Form and updates in real-time as people answer questions.


However, if you prefer to analyze the responses in your Form further, you can create a new Google Sheet or link to an existing Google Sheet to store and display the responses. When viewing data stored in a spreadsheet, you can apply many types of calculations and the functions of Google Sheets to create formulas that process your responses.


To do this, select the "Responses" tab and then click the green Sheets icon.


Then click "Create" to create a new spreadsheet to store all your answers.


Each spreadsheet contains all responses, along with a timestamp of when completed the survey.


If you already have a spreadsheet you want to use, you can do that too! Instead of clicking "Create," click "Select existing spreadsheet" and then "Select."


Select the spreadsheet you want from the saved list to your Google Drive and then click "Select".

As people answer each question on the Form, their answers appear in the dynamically selected Google spreadsheet.


How to Use a Form Template            


Sometimes you don't want to think about the format or questions of a survey. In such a case, you can use a template from the Google Forms template gallery, and it has templates for everything from party invitations to course evaluation forms.


To get started, go to the Google Forms homepage and place the cursor on the multicoloured plus sign (+) in the lower right corner.


The plus sign changes to a purple pen and a purple page icon. Click the purple page icon.

When the window opens, choose a template from three sections: Personal, Business or Education.


Click on a template. The Form opens in the current tab and is saved to your Drive and all your other forms. If you want to add any questions or edit existing ones, you can customize the templates like any other form.


Add the Final Touches


Before sharing your Form with anyone, be sure to check the settings. From here, you can collect email addresses, create a confirmation message, limit replies to one per person, and more.

Click on the Settings cog at the top.


There are several settings you can enable on the first tab.You can choose whether respondents edit their responses after submitting or see a summary graph at the end of the survey.


Note: If you enable "limit to 1 response", the respondent must be logged in with their Google account to access your Form. No one without a Google account can submit a response to your Form. If you're not sure everyone has a Google account, disable this option.


The "Presentation" tab has settings that show a progress bar that lets people know how far they have progressed with the Form. You can also shuffle the question order, show a link to resubmit the Form (if "limit to 1 answer" is disabled) or create a confirmation message that respondents see after submitting the Form.


Once finished, click "Save" to save the changes and return them to your Form.


How Can You Share Your Form?


Once you're done creating a form, it's time to submit it and get some responses. You can share the Form via email, direct link on your social media account or embed it on your website.


To share, open the Form you want to share and then click "Submit".email, direct link, and an embedded link for your website, Facebook, and Twitter .

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